In liaison with the chief principal, determine the college purchasing needs and departmental specifications.
Ensure procurement best practice is followed using the detailed guidelines provided in the PPOA ..
Receive and review procurement requests and initiate procurement procedures for materials, equipment, supplies and services locally and internationally (where applicable)
Preparation of Requests for Quotation, Initiations to Bid, Requests for Proposal and coordination of their timely dispatch.
Conduct negotiations on contractual agreements with suppliers to ensure added value, lowest total cost while ensuring that quality is not compromised.
Filing, invoicing, record keeping, following up payments, order disbursement and distribution, responding to inquiries, quotations.
Maintain appropriate records such as vendor quotations, purchasing requisitions, purchase orders and reports to ensure that the procurement process, decision, and contractual agreements are accurately documented.