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Records Assistant



1 week ago

Job Description

The ideal candidate is a character that is performance oriented and a driven professional. S/he must be a highly committed individual who is proactive, self-motivated, customer focused and dedicated to offering service while providing solutions and support in a timely manner. Interested applicants should send their applications quoting Job Ref: ZU/10/25/97 on the subject line and; indicating their current and expected salary on their application letter.

Required Knowledge, Skills, and Abilities

  1. Duties and Responsibilities Maintenance of registry and archive, cleanliness Collection, storage and issue of students/staff mails from post office or any other collection point
  2. Issue, storage and communication to students’ issues related to results/certificates Verification of student’s documents
  3. Archiving-Sorting, weeding, classifying, indexing and preservation
  4. Security of archive and registry
  5. Ensuring proper, secure and computerized storage of documents for easy retrieval
  6. Responding to internal and/or external information enquiries regarding students’/staff records Ensure cleanliness, orderliness, and proper arrangement of the registry
  7. Assist on implementation of QMS standards in record management
  8. Disposal of records in line with the Records Disposal Policy

Education + Experience

  1. Qualifications Diploma in Records Management or a related area from a recognized tertiary/ institution
  2. Experience in working with Document Management System and digitization of manual records
  3. At least 1 year working experience in a similar role Critical Attributes A proficient and forward thinking Individual Analytical with a hands on approach to tasks; Self-driven and results oriented