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Project Finance Officer

EXECUTIVE

Nairobi

2 months ago


Job Description

The Finance Officer is responsible for providing financial support to ACHAP Afya project to ensure the smooth running of the financial management of the project. This includes handling day to day financial operations with particular emphasis on handling accounts payable and receivable, expense reports, cash handling, payments and compliance to ACHAP and donor financial policies Implement administrative processes, regulations, and procedures of ACHAP as well as receivables management. Ensure timely review and feedback on monthly financial reports from Sub-grantees in compliance with budget and donor regulations. Prepare and review budgets ensuring high quality standards and optimum cost standards in alignment with organizational and donor requirement Provide technical guidance and support to partners in setting up systems to monitor adherence to financial and procurement rules e.g. co-financing, exchange rates, interest and budget rules in line with contractual requirement Under the guidance of the Head of Finance & Operations communicate with donors or ACHAP donor account managers to help resolve specific problems or respond to donor information requests Prepare DA1 VAT exemption forms and maintain all records relating to VAT exemption applications to donors, refundable VAT from suppliers, etc on a regular basis Monitors and reconciles travel expenses and project expenses to individual advances on a regular basis. Bank reconciliations Develop and maintain excellent professional relationships with colleagues, counterparts at ACHAP, consortium partners, sub grantees and donors

Required Knowledge, Skills, and Abilities

  1. At least 5 years’ experience in NGO sector in finance Experience of managing USG/USAID grants/contracts and from other institutional donors Ability to provide clear guidance on donor policies and procedures to other staff Good understanding and experience of working with proposals and contracts from institutional donors Knowledge and experience in use of accounting systems especially Sage

Education + Experience