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Project Associate- Procurement/HR



1 week ago

Job Description

QUALIFICATIONS & EXPERIENCE: Higher diploma in Supply chain management, Procurement, business administration, Human Resources or related field A minimum of one-year experience in procurement. Experience in Logistics, communication and human Resources Management is an added advantage. Conversant with laws and regulations governing public procurement and asset disposal Must be reliable and should accurately follow instructions with the ability to multitask and acclimatize in a fast-paced environment. Ability to coordinate sourcing strategies and developing a comprehensive supplier base for the supply of goods and services. Outstanding administrative, communication and negotiation skills. Familiar with Employment and Labour Legislation of Kenya.

Required Knowledge, Skills, and Abilities

  1. Responsibilities KEY RESPONSIBILITIES: The Project Associate, Procurement / with some human resource and admin functions will liaise with the project and programme officers to determine organization purchasing and logistics needs based on project specifications
  2. Ensure procurement best practice is followed using the detailed guidelines provided in the RCK’s Procurement Manual SOPs
  3. Receive and review procurement requests and initiate procurement procedures for RCK equipment, supplies and services in a transparent and cost effective manner
  4. Assist with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch, in consultation and collaboration with the relevant project and or programme officers
  5. Filing, invoicing, record keeping, following up payments, order disbursement and distribution, responding to inquiries, quotations
  6. Maintain appropriate records such as vendor quotes, purchasing requisitions, purchase orders and reports to ensure that procurement process decision, and contractual agreements are accurately documented for accountability and audit purposes

Education + Experience